Your business becomesmore efficient.better structured.more competitive.more scalable.future-proof.measurably better.

We support mid-sized companies with process design, tool rollouts, change management, and digital transformation. Registered office in Radenthein, operating from Vienna, working across Austria and internationally.

Design processes→

We analyze workflows, identify bottlenecks, and build better structures.

Roll out tools→

From tool selection to rollout with full team buy-in.

Secure results→

Change management and adoption so improvements actually stick.

Four levers for lasting change

We don't start with software. We start with the question: What's holding your company back today?

Lever 1

Process Design & Optimization

We analyze existing workflows, identify bottlenecks, and design lean, scalable processes. Without unnecessary complexity.

As-is analysis & process mapping
Bottleneck identification
Designing lean target processes
Lever 2

Tool Selection & Rollout

We select the right tool for your context, configure it, and ensure teams actually use it. With templates, roles, and clear standards.

Requirements analysis & tool comparison
Configuration & integration
Establishing standards and templates
Lever 3

Change Management & Adoption

New processes fail because of people, not technology. We guide teams through change until new ways of working actually become habit.

Stakeholder engagement & communication
Training & enablement
Adoption monitoring & follow-through
Lever 4

Digital Transformation Strategy

We build a realistic roadmap for your digital transformation, with clear priorities, pragmatic execution, and no IT folklore.

Strategy development & current-state assessment
Prioritization by impact and effort
Transformation roadmap with clear next steps
Emanuel Stadler

“AI and automation are one tool among many. If all you have is a hammer, everything looks like a nail, we don't.”

Emanuel Stadler

From the field

How Viennese and Austrian companies have achieved tangible results with Optima Solutions.

Property Management

Property Management

Inquiry processing 3× faster

Learn more
Technical Wholesale

Technical Wholesale

Four locations, one unified process

Learn more
Tax Advisory Firm

Tax Advisory Firm

Onboarding from 4 weeks to 5 days

Learn more

How we work with you

From the first conversation to a running pilot usually takes 6-8 weeks.

STEP 01

Initial consultation

30-minute call to understand your situation and goals.

STEP 02

Analysis

We analyze your processes, remotely or on-site. (1-2 weeks)

STEP 03

Pilot

One process, one solution, real results. (4-6 weeks)

STEP 04

Expansion

If successful, we scale to additional processes.

Sounds interesting?

In 30 minutes, we'll find out if and how we can help you.