Your business becomesmore efficient.better structured.more competitive.more scalable.future-proof.measurably better.

Manual processes costing 30% of working hours. Tools nobody uses. Changes that don't stick. We analyze, redesign, and stay until it works. From Vienna, for the DACH mid-market.

50+ projects · 98% client satisfaction · Avg. 30% time saved

Free & non-binding · 30 min · Online or on-site

Design processes→

We analyze workflows, identify bottlenecks, and build better structures.

Roll out tools→

From tool selection to rollout with full team buy-in.

Secure results→

Change management and adoption so improvements actually stick.

From the field

How Viennese and Austrian companies have achieved tangible results with Optima Solutions.

Property Management

Inquiry processing 3× faster

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Technical Wholesale

Four locations, one unified process

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Tax Advisory Firm

Onboarding from 4 weeks to 5 days

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Results that count

projects across the DACH mid-market

less time spent on core processes

faster inquiry processing

client satisfaction post-project

Four levers for lasting change

We don't start with software. We start with the question: What's holding your company back today?

Lever 1

Process Design & Optimization

We analyze existing workflows, identify bottlenecks, and design lean, scalable processes. Without unnecessary complexity.

As-is analysis & process mapping

Bottleneck identification

Designing lean target processes

Lever 2

Tool Selection & Rollout

We select the right tool for your context, configure it, and ensure teams actually use it. With templates, roles, and clear standards.

Requirements analysis & tool comparison

Configuration & integration

Establishing standards and templates

Lever 3

Change Management & Adoption

New processes fail because of people, not technology. We guide teams through change until new ways of working actually become habit.

Stakeholder engagement & communication

Training & enablement

Adoption monitoring & follow-through

Lever 4

Digital Transformation Strategy

We build a realistic roadmap for your digital transformation, with clear priorities, pragmatic execution, and no IT folklore.

Strategy development & current-state assessment

Prioritization by impact and effort

Transformation roadmap with clear next steps

“AI and automation are one tool among many. If all you have is a hammer, everything looks like a nail, we don't.”

Emanuel Stadler

How we work with you

Four clear steps from the first analysis to a running system.

STEP 01

Initial consultation

30-minute call to understand your situation and goals.

STEP 02

Analysis

We analyze your processes, remotely or on-site. (1-2 weeks)

STEP 03

Pilot

One process, one solution, real results. (4-6 weeks)

STEP 04

Expansion

If successful, we scale to additional processes.

Why Optima?

What sets us apart from other consultancies.

Implementation, not slide decks

We analyze, design, and implement. No report that ends up in a drawer.

We stay until it works

Change management is an integral part of our work. We measure adoption and adjust.

DACH mid-market expertise

We know the workflows, systems, and challenges of companies with 50 to 500 employees.

Fast to deploy, built to last

No months of concept work. We start with what creates immediate impact and build from there.

Latest Insights

Practical articles on process optimization, AI automation, and digital transformation for mid-market companies.

16 Mar 20269 min read

Measuring Process Improvement: Which KPIs Actually Matter, and How to Track Them

Many process improvement projects end with a new workflow but no clarity on whether it is actually better. This article outlines which KPIs are genuinely meaningful for mid-market process improvements, and how to track them without a dedicated controlling team.

1 Mar 20268 min read

Process Optimization for Mid-Market Companies: The 5 Most Common Mistakes, and How to Avoid Them

Many mid-market companies launch process optimization initiatives with great energy, and fail due to the same avoidable mistakes. We show you where the pitfalls lie and how to avoid them from the start.

5 Mar 20269 min read

CRM Implementation Without Chaos: Why Most Tool Rollouts Fail, and What Actually Helps

70% of CRM implementations don't deliver the expected results, not because the software is bad, but because the rollout is approached the wrong way. Here are the decisive success factors.

Ready for better processes?

In 30 minutes, we'll find out if and how we can help you. Free and non-binding.

No sales pitch. No hidden costs. Response within 24h.